You will be prompted with a form where you can fill in the details of the email.
### Using form fields in submission emails
Each form field has a unique merge field located under the field's options.
Simply insert the merge field into the email content, and the field's value will be displayed, when the email is sent.
### Email details
#### Email Subject
The subject of the email, you can either type a custom subject here or select a field from the form to use as the email subject.
#### Send email to
This is the recipient's address where the email will be sent.
#### Send email from
This shows where the email was sent from, and will most likely need to be an email address on the same domain as your site. For example If your website is yoursite.com, the email address for this field should be something@yoursite.com.
#### Email for reply to
This will be the address which the email recipient will be able to 'reply' to.
#### Email content
In this field you can add a custom message to add to the email
#### Hide form data from email?
You can check this if you do not wish for the email recipient to see the form submission's data in the email.
#### Send email as plain text?
You can check this if you want to remove all of the HTML from the email, this means the email
will have no custom styling and the recipient will only see the plain text.
This indicates a file is associated with a form submission. This file has not been uploaded to the CMS by a Content Manager and may contain sensitive information. Care should be taken so that it is not published and leaked.
**Form submission with warning:** 
This indicates that a file associated with a form submission does not have the recommended permissions applied to it.
A caution symbol is added to the form submission icon because it has a higher risk of being publicly accessible if it is published.
**Restricted access:** 
Indicates that a file/folder has restricted access and will only be visible to certain users or groups. To learn more about the usage of this particular icon refer to
[note]
Folder with restricted access containing files with custom permissions and their associated file icons.
* FS - Form submission
[/note]
To get started, create a new **User Defined Form** page in the CMS. See [Creating and editing forms](creating-and-editing-forms)
to learn more. To add a File Upload field to the form, click on the ***Form Fields*** tab in the page editing view.
Click the ***Add Field*** button then select **File Upload Field** from the dropdown.
### Setting up a folder to store file uploads for your form
When setting up an Upload Field on a form for the first time you will receive a prompt to select an appropriate folder to store files for this form.
You can either create a new folder or use an existing folder to store your file submissions.
The folder you select will become the default folder for this form and any additional Upload Fields which are added.
Each File Upload Field can use different folders for storing its files, this can be managed by editing the folder location on each individual field.
#### Option 1, create a new folder (recommended):
This option is only available the first time you add an upload field to your form. Once the first upload folder for the form has been established,
all subsequent file uploads from the same form will use this folder by default.
By default this option will store file submissions in a folder with restricted access suitable for dealing with personal/sensitive data.
A folder will automatically be created with the same name as the form name.
It will be recommended for this folder (and the submission files) to be placed within a top level folder named ‘/Form-submissions’.
You can either use the suggested folder name or create your own by altering the folder name. You can also manually add deeper folder levels
by adding ‘/’ in the text field provided e.g ‘Competition-entries/May-2020’.
By default the ‘/Form-submissions’ folder is set so only [Admins](https://userhelp.silverstripe.org/en/4/managing_your_website/managing_roles_and_permissions/#using-roles)
have permissions to access it (restricted access), any files or folders in this folder will inherit these permissions.
This can be changed manually on a per file/folder basis from the **Files** area.
Click **Save and continue** to continue editing your form.
#### Option 2, use an existing folder:
If you choose to use a folder that already exists you can select the folder from the **Select folder** dropdown. Once you select a folder,
an icon will indicate whether or not the folder has restricted access and provide information for who the file uploads will be visible to.
If the form deals with personal data you will want to select a folder which has Restricted Access.
It will display some information about the groups who can access files in this folder.
Click **Save and continue** to continue editing your form.
If the folder you have selected for storing files does not have the recommended view restrictions applied, files uploaded to that folder
which have a published state will be visible to anyone who views them, or that can guess the URL.
You can change the folder associated with an Upload Field at any time.
When viewing/selecting folder locations from the form you will see an icon indicating its permission status.
You will either see a **restricted access** icon, or a **warning** icon.
To store your files in a safer manor you can do one of several things:
* Create a new folder from the Files area, or if this is your first time setting up an Upload Field for this form you will
be guided through the process, for more information see [Setting up a folder to store file uploads for your form](#Setting-up-a-folder-to-store-file-uploads-for-your-form).
* Change the upload folder to one which already has restricted access. Edit the Upload Field and select a folder from the **Select a folder** dropdown.
* Change the view access permissions of the current folder in the Files area to restrict access to the file.
You can manage your folder permissions by navigating to the Files section in the CMS menu and edit the folders details.
See [File Permissions](https://userhelp.silverstripe.org/en/4/creating_pages_and_content/creating_and_editing_content/images_and_documents/file_permissions)
for more information and [Roles and permissions](https://userhelp.silverstripe.org/en/4/managing_your_website/managing_roles_and_permissions/) to learn more.
For more information on the usage of these icons in the files area, please refer to [File Indicators](https://userhelp.silverstripe.org/en/4/creating_pages_and_content/creating_and_editing_content/images_and_documents/file_permissions/#file-indicators).
